Overview
When generating a task report in Fieldwire, the export will fail if the report exceeds certain size thresholds. These limits exist to ensure performance and stability during PDF generation. Understanding what contributes to these limits can help you structure your reports successfully.
Export Limits
A task report PDF cannot be generated if any of the following limits are exceeded:
Content Type |
Maximum Allowed |
|---|---|
Tasks |
4,000 |
Photos |
2,000 |
Forms |
250 |
Important: These limits apply to the total content included in the report, not just the number of tasks. A report with fewer tasks but a high number of attached photos or forms can still hit the limit.
Why Did My Report Work Before But Not Now?
If a report that previously exported successfully is now failing, it is likely because the number of photos or forms attached to your tasks has grown since the last export, even if the task count has not changed significantly.
Example: A project with 650 tasks may export successfully if the photos and forms stay within limits, but fail later once more photos are added to those tasks.
Workaround: Split Your Report
If your report exceeds any of the limits above, you will need to divide it into multiple smaller reports. You can split by:
Date range (e.g., creation date, completion date, or custom date filter)
Category or tag
To apply filters, open the Tasks tab, use the filter options to narrow down the scope, and then generate the report from that filtered view.
Limitations of the Split Workaround
Splitting reports into multiple PDFs does have drawbacks for use cases that require a single cohesive document, such as fire protection documentation. Specifically:
The table of contents in each partial PDF only reflects that portion of tasks
Page numbers will not be sequential across merged documents
Merging separate PDFs using third-party tools will result in a mismatched or unusable table of contents
For workflows where a single, fully navigable PDF is required, we recommend submitting a feature request to increase the report generation limit so our product team is aware of your use case.
How to Generate a Task Report
Go to the Tasks tab in your project
Apply any filters to narrow the scope (if needed)
Click the printer icon to open Create Reports
Select or configure your report template
Download the PDF