What are Custom Forms? – Knowledge Base

Overview & Background

Fieldwire offers a "Forms" module for the Business and Premier tiers. Within this module, we do offer pre-made Form templates such as Daily Report, RFI's, Inspection Request, Safety Audit, Time & Material Tag, and Timesheet forms as well as the option to create your own Custom forms on the account.

The Custom Form Template Builder allows Fieldwire users to customize Fieldwire’s existing forms, or create customized forms, tailored to their specific workflows. Once the form template is created, users are able to fill out, sign off, and submit their forms on both the Web and Mobile Versions of Fieldwire.

You can use the Custom Form Builder to edit Fieldwire’s daily reports, RFIs, timesheets, inspection requests, Safety Audits, and Time and Material Tags, or create brand new types of forms like job hazard analysis, change orders, QA/QC inspections, and many more!

Create a Custom Form

On the Forms tab, select +New Form, then Select +New Template. If you want to edit an existing Form template, select the template and then ‘Duplicate’ under the ‘Actions’ button.

Template Types

The Default type includes a description, assignee, and status. You would create a Default template if the form requires multiple, unique date entries, rather than one overall date. For example, Fieldwire’s RFI form has sent and due dates for the form, rather than 1 creation date. This can be useful if multiple people need to view and approve of the form.
The Dated type will include a description, assignee, status, and a date. You would create a default template if your form requires information generated on, or pertinent to, one specific date. For example, Fieldwire’s Daily Report form contains automatic weather based on the date selected on the Form.

Note: Only the ‘Dated’ template type will allow you to add a ‘Weather’ section.

Statuses

After you select the type of Form, you can adjust the different Statuses the form can be in. This is especially useful if different parts of the form need approval (E.G. an RFI)

By default, there are two statuses: Default and Submitted. However, you are able to add more status’ as you see fit by selecting the +New status option.

Can enter status and Can exit status is a way to designate which permission levels are able to change the status of the form at that given moment. By default, only Admin level users can set the Form as Submitted.

Note: You can also customize at which stage of a form it is editable or not in the Form is editable column.

When the status of a form is changed, the form creator, assignee, and last editor will all get notified on the web and will receive a push notification on any mobile device associated with a Fieldwire account.

Adding New Sections

After you designate the Statuses of your Form, you can now start to build out the form. Select ‘+New section’ to add a new section. There are five different sections you can add to a Form

List and Table Sections

The List is organized as a list of Fields designed to request specific information from users.

The Table section is organized in a more compact manner and allows users to combine different entry types.

There are several different entry types for both Sections.

Short Text	Free-form text Field (A few words)	Useful for Short Descriptions and quick thoughts.	Available on both List and Table
Long Text	Free-form text Field (A paragraph)	Useful for long descriptions and more detailed notes	Available on both List and Table
Integer	A whole number	Designate the amount of material or hours.	Available on both List and Table
Decimal	A decimal number	Designate a price or more precise hours.	Available on both List and Table
Date	A date	Indicate the date of when work was completed	Available on both List and Table
Date & Time	The Date & Time	More precise documentation of when work was completed.	Available on both List and Table
Checkbox	A box for users to check off	Useful for inspections and documentation.	Available on both List and Table
Checkbox & Notes	A checkbox with a section for notes	Allows for more precise documentation.	Available on List Section

Attachments	Allows users to attach files and photos.	Easily reference files.	Available on List Section
Users	A list of users on the project.	Useful to document all necessary parties.	Available on List Section
Plans	Attach existing plans from the project to the form.	Helpful in designating specific locations.	Available on List Section
+ New entry type	Create different fields in a drop-down list.	Useful for custom entry fields not listed above.	(custom lists)

You’re able to make any of the fields in this table required or not required when creating your form. That way, you can ensure that users are recording the necessary fields on your job site.

You’re also able to add hints or default values to any text or integer field to save time or communicate to team members what the field should contain

Attachment

The attachment section allows users to upload various types of files, including PDFs, Photos, etc. You are able to designate the minimum and maximum amount of attachments to include. You can also add a description to indicate any pertinent information about the attachment.

Weather

The Weather section of the Form automatically pulls weather information to the form. This is based on what is entered in the ‘Address’ section of the ‘Settings’ tab of the Project.

Signature

Users can provide a freehand signature under this section. This will display a free-hand signature and the timestamp of when the form was signed to help ensure accountability.

Video on the Custom Forms Builder

More Information