Overview & background
Fieldwire offers a "Forms" module for the Business and Premier tiers. Within this module, we do offer pre-made Form templates such as Daily Report, RFI's, Inspection Request, Safety Audit, Time & Material Tag, and Timesheet forms as well as the option to create your own Custom forms on the account.
Daily Reports are designed to document your daily work activity in a convenient and straightforward manner. Through Fieldwire, you can fill out a daily report very quickly and conveniently on mobile or on the web. Within the template, you can:
- Populate information about conditions on-site, equipment or materials used, and any work that was undertaken.
- Attach a photo or a relevant file.
- Sign the daily report, assign the form to the relevant person, then change the status to "Submitted".
Daily Report form
Completing a Daily Report form
- Daily Report Number (#) - Fieldwire automatically generates a form number that cannot be edited.
- Description - A freeform section that allows you to customize the daily report title. For example, if you would like to label your daily reports by date and crew, you could enter the date and crew (e.g. "6/15 Concrete Crew") as the description.
- Assignee - The person responsible for filling out the daily report at a given time. You have the option to re-assign a daily report to someone you may need input from. The assignee receives a notification when the report has been submitted.
- Status - When creating a daily report, the status defaults to "Draft". Once complete, the daily report can be submitted by selecting "Submitted" from the drop-down menu.
- Date - Fieldwire automatically adopts the date that the form was created, however, this can be edited.
- Weather and Temperature- Automatically populates if your device is connected to WiFi and if you have an address on file under the 'Settings' tab for the project. You can also specify imperial or metric units in the "Settings" tab on your project.
- Schedule Delays/ Weather Impact / Accidents On Site/ Injuries - Optional sections with a checkbox and freeform space to write down relevant notes. For example, if the concrete truck is two hours late, check the "schedule delays" box and make a note of the delay. If the weather has no impact, do not check the box or add any notes.
- General notes - Use this space to give a general overview of what was accomplished that day.
In this section, add a line item by selecting "+ Add Entry".
- Work log - In this section, you can record who was working that day, how long they were working, and add additional notes. By selecting "+ Add Entry" you can break down the work by the individual (Foreman, Laborer, Superintendent, etc) or by the trade.
- Equipment log - In this section, you can record the equipment used that day, how long it was there, and add any additional notes. For example, a tower crane was used for 2.5 hours; delivered at 9:30 am; Removed at 12:00 pm; and it was 1.5 hours late.
- Material delivery - In this section, you can record what material was delivered that day, the quantity, the unit, and any special notes.
- Activity log - In this section, you can record the activity worked on that day, the percent completed, and other notes related to the activities. For example, L1 slab concrete pour is 80% complete, with a note that this will be completed tomorrow.
- Photo / File - Here you can upload a photo or file related to the day.
- Existing file - This option allows you to link a file that has been uploaded into your project.
- Crop plan - Here include a cropped section of the plan to highlight the exact location in question. For example, if most of the work was done in the bathroom on the first floor, you could crop that section of the plan.
Signature - All daily reports must be signed before they are submitted. For traceability, Fieldwire automatically displays the time and day of when the form was signed.
Once the mandatory fields are entered and the daily report has been signed, you can submit the form by changing the "Status" to "Submitted". After the form is submitted, it cannot be edited unless a Project Admin changes its status back to "Draft".
The form creator, assignee, and last editor will receive a notification when the form has been submitted. If you would like to send the completed daily report as a PDF, you can download the form on the web. If you need more information on submitting Forms, take a look at this article.